Privacy Policy

CHAIRMAN’S NETWORK LTD trading as ChairX ("We") are committed to protecting and respecting your privacy.

This policy (together with our terms of use and any other documents referred to in it) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.  Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

For the purpose of the Data Protection Act 1998 (the Act), the data controller is Chairman’s Network LTD trading as ChairX of Oxleaze Office, Oxleaze House, Hawling Cheltenham GL54 5TB. Our nominated representative for the purpose of the Act is Caroline Haywar

Information we may collect from you

We may collect and process the following data about you:

  • Information that you provide by filling in forms on our site (our site). This includes information provided at the time of signing-up to use our site, subscribing for membership, registering for an event, and building your online profile.
  • Details of transactions you carry out through our site and of the fulfilment of your request or order.
  • Details of your visits to our site including, but not limited to, traffic data, location data, weblogs and other communication data, whether this is required for our own billing purposes or otherwise and the resources that you access.
  • Information about your computer, including where available your IP address, operating system and browser type.
  • We may ask you to complete surveys that we use for research purposes, although you do not have to respond to them.
  • If you contact us, we may keep a record of that correspondence. We may also ask you for information when you report a problem with our site.


Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site. For detailed information on the cookies we use and the purposes for which we use them see our Cookie policy.

Where we store your personal data

The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area ("EEA"). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. Such staff maybe engaged in, among other things, the fulfilment of your application, request or order, the processing of your payment details and the provision of support services. By submitting your personal data, you agree to this transfer, storing or processing.  We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.

Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.

Unfortunately, the transmission and storage of information on the internet is not completely secure. We will do our best to protect your personal data, however we cannot guarantee it's security. Once we have received your information, we will use best-practice procedures and security features to try to prevent unauthorised access.  If we do become aware of any breach of our security that may have compromised your personal data, we will use best efforts to notify you without delay.

Uses made of the information

We are holding your information as we believe we have a Legitimate Interest to do so and we use information held about you in the following ways:

  • To provide you with the information, products or services that you request from us.
  • To provide you with information on new products or services that we feel may interest you.
  • To carry out our obligations arising from any contracts entered into between you and us.
  • To ensure that content from our site is presented in the most effective manner for you and for your computer.
  • To allow you to participate in interactive features of our service, when you choose to do so.
  • To notify you about changes to our services.
  • For administering our website and other systems, including by disclosing your personal information to organisations to whom we outsource functions (such as mailing and IT service providers). We prohibit our outsourced providers from using or disclosing your personal information except for their service to us or as required or authorised by or under law.
  • To create and publish relevant content, for example
    1. to showcase your success on our Testimonials page
    2. to create attendee lists for events you register for;
    3. where you take part in an online forum on our website you should be aware that your contact details will be visible to other participants in the forum; and
    4. where a person with a user account for our website accesses the "Browse Member Profiles" function on our website, that person can access the name, organisation and profile summary of any other person with a user account for our website who has chosen to make their ChairX Profile public.

We may also use your data, or permit selected third parties to use your data, to provide you with information about board positions and services which may be of interest to you and we or they may contact you about these by post, email or telephone.

If you do not want us to use your data in this way, or to pass your details on to third parties for networking purposes, you should contact us at before entering personal data on our website.

Disclosure of your information

We may disclose your personal information to any member of our group, which means our subsidiaries, our ultimate holding company and its subsidiaries, as defined in section 1159 of the UK Companies Act 2006.

With your agreement, we may disclose your personal information to another member or user of the site.

We may disclose your personal information to third parties:

  • In the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets.
  • If CHAIRMAN’S NETWORK LTD trading as ChairX or substantially all of its assets are acquired by a third party, in which case personal data held by it about its customers will be one of the transferred assets.
  • If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms of use or our terms and conditions of supply and other agreements; or to protect the rights, property, or safety of CHAIRMAN’S NETWORK LTD trading as ChairX, our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.

Your rights

You have the right to ask us not to process your personal data for marketing purposes. You can exercise your right to prevent such processing by setting your Communications Preferences to specify "no emails" and by following the unsubscribe link on any email you receive; or by contacting us at You therefore agree that we shall retain your personal data in our records for marketing purposes until you notify us that you no longer wish to receive marketing communications from us.

Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

Access to information

You have the right to obtain a copy of the personal data that we hold and process for you.

You also have the right to require us to correct errors in the personal data that we hold and process for you if it is inaccurate or incomplete and to require us to delete your personal data from our records.

You can exercise these rights or any others you may have under applicable laws by contacting us at

If you believe that we have breached the Act or this privacy policy, then you have the right to make a complaint to the Information Commissioner at

Changes to our privacy policy

We reserve the right to make changes to this privacy policy at any time. Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail.


Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to